After Selecting Participants

Once your club has selected its participants, it must complete a Participant Registration Form for each participant and send the forms to the District 6220 RYLA Conference Chairperson. This will ensure that your club’s participants are officially registered for the conference.

Your club is then responsible for ensuring that its participants are fully informed about the conference (when, where, what to bring, etc.) and that they complete and submit all of their participant forms. These forms along with detailed information about the conference will be sent to your club’s RYLA Conference contact person in late March and are available in the For Participants section of this Web site. Please distribute the forms and information to your club’s participants as soon as possible after they are selected. If a participant fails to complete and submit any forms prior to the start of the conference, then the participant may not be allowed to fully participate.

Additionally, your club is responsible for ensuring that its participants have transportation to and from the conference. (The District 6220 RYLA Committee is not responsible for this.) A club member (or club members) may provide transportation, participants may drive themselves, or your club may arrange to share the responsibility of transporting its participants with a neighboring Rotary club. In any case, your club is responsible for communicating with the parents of its participants regarding transportation. If a Rotarian is going to transport participants, your club must use the Transportation Liability Release to receive consent from their parents for their transportation.

Finally, your club is responsible for hosting participants at a regular club meeting before the conference. This gives your club’s participants a great opportunity to get to know your club and members and thank them for sponsoring participation in the conference. This also provides your club’s members with an opportunity to learn more about the RYLA Conference, meet your participants, and demonstrate support of the participants.