District Project Fund
Objective
The District Project Fund was established in 1998-99 to provide matching funds for club and District projects that do not qualify for Rotary Foundation financial support. Funding must be used to finance a District Project not in the budget, a World Community Service project or a local community project.
Criteria
updated April, 2009
1. Maximum grant amount is $2500.00
2. Clubs may receive a grant only once every two Rotary years.
3. Club sponsored projects must include active participation of Rotarians.
4. Clubs must have a history of giving to The Rotary Foundation in the previous Rotary year.
5. Club sponsored projects which do not qualify include outright contributions from clubs to other groups or organizations. Rotarians need to be sponsors of funded projects. (As an example, a Rotary club which wants to give money to a nonprofit group for their literacy program will not qualify for matching funds. However, if the Rotary club wants to do a literacy program they would possibly qualify).
6. Projects must be new, start-up projects or include a new twist to an existing project. On going projects or expenses do not qualify.
7. All District sponsored projects must apply to the Rotary Foundation when applicable, and must have a district wide fundraising campaign. Exemptions must be approved by the District Project Fund committee.
8. Grants may be submitted anytime; however, they will only be reviewed by the committee July 1st, October 1st, January 1st and April 1st.
9. Club dues must be paid and up to date. Clubs who are behind in paying their dues will have their grant request returned and may resubmit once the dues are paid.
Procedure
Grant requests must be submitted on the authorized application form found on the District web site at www.ridistrict6220.org. Forms should be submitted electronically. Only complete forms will be considered. Additional information may be provided. The District Project Fund committee will consider all applications received within a two week period once the application is complete. Notification of the committee action will be sent to the primary contact person on the application.
Reporting Requirements
Reports are to be made annually to the District Project Fund Chair and at the completion of the project. Annual reports are due on April 1st of each year in order that Fund reports can be made available at the district conference/assembly. The reports will include the following:
1. Description of the project in relation to the expressed goals, the goals which were achieved, and achievements beyond the expressed goals.
2. When physical achievements are expected, photographs of before the project started, of the project in progress, of the final outcome should be included with the report.
3. Letters from those being positively affected by the completed project are to be included in the final report.
4. Financial report reflecting all sources of income, budgeted expenses, and actual expenses will be submitted with each report.
5. Final reports, in addition to being sent to the District Project Fund Chair, will be sent to the District Secretary for inclusion in the District Newsletter.
Chair
Eric
Paulsen
Door County Eye Assoc.
165 North Third Ave.
Sturgeon Bay, WI 54235
Work: 920-743-2020 Home: 920-743-7690 Cell:
920-495-0649 Fax: 920-743-9601