District Project Fund
Objective
The District Project Fund was established in 1998-99 to provide matching funds for club and District projects that do not qualify for Rotary Foundation financial support. Funding must be used to finance a District Project not in the budget, a World Community Service project or a local community project.
Criteria
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Projects which are approved for funding must comply with the following criteria:
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Maximum grant amount is $5,000.00. Money granted will not exceed the amount of money clubs are willing to invest in their projects. (As an example if your club requests $3,500 than your club needs to commit $3,500 to the project as well.)
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Clubs are limited to one grant per Rotary year.
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Club sponsored projects must include active participation of Rotarians. On your club’s application, please explain in detail how Rotarians in your club will participate in this project.
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Club sponsored projects which do not qualify include outright contributions from clubs to other groups or organizations. Rotarians need to be sponsors of funded projects. (As an example, a Rotary club which wants to give money to a nonprofit group for their literacy program will not qualify for matching funds). However, a Rotary sponsored literacy project with active Rotarian participation and partnered with another nonprofit group might qualify.
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Club sponsored projects which do not qualify include funding on-going expenses or projects. Projects must be new start-up projects, or include a new twist to an existing project.
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All District sponsored projects are required to apply to The Rotary Foundation Matching Grant Program, (when applicable), and must have an active district-wide fundraising campaign. (Exemptions to this policy must be approved by the District Project Fund committee).
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Grant moneys will not be distributed to the requesting club unless that club’s district dues and fees are current and paid in full. Any unused grant monies must be returned to the district treasurer. A detailed budget for your project is required.
Procedure
Grant requests must be submitted on the authorized application form found on the District web site at www.ridistrict6220.org. Forms should be submitted electronically. Only complete forms will be considered. Additional information may be provided. The District Project Fund committee will consider all applications received within a two week period once the application is complete. Notification of the committee action will be sent to the primary contact person on the application.
Reporting Requirements
Reports are to be made annually to the District Project Fund Chair and at the completion of the project. Annual reports are due on April 1st of each year in order that Fund reports can be made available at the district conference/assembly. The reports will include the following:
1. Description of the project in relation to the expressed goals, the goals which were achieved, and achievements beyond the expressed goals.
2. When physical achievements are expected, photographs of before the project started, of the project in progress, of the final outcome should be included with the report.
3. Letters from those being positively affected by the completed project are to be included in the final report.
4. Financial report reflecting all sources of income, budgeted expenses, and actual expenses will be submitted with each report.
5. Final reports, in addition to being sent to the District Project Fund Chair, will be sent to the District Secretary for inclusion in the District Newsletter.
Chair
Eric
Paulsen
Door County Eye Assoc.
165 North Third Ave.
Sturgeon Bay, WI 54235
Work: 920-743-2020 Home: 920-743-7690 Cell:
920-495-0649 Fax: 920-743-9601