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District Project Fund
District 6220
DISTRICT
PROJECT FUND
Objective
The District Project Fund was established in 1998-99 to provide
matching funds for club and District projects that do not qualify
for Rotary Foundation financial support. Funding must be used to
finance a District Project not in the budget, a World Community
Service project or a local community project.
Criteria
Projects which are approved for funding must
comply with the following criteria:
- Maximum
grant amount is $5,000.00
- Clubs
are limited to one grant per Rotary year.
- Club
sponsored projects must include active participation of
Rotarians.
- Club
sponsored projects which do not qualify include outright
contributions from clubs to other groups or organizations.
Rotarians need to be sponsors of funded projects. (As an
example, a Rotary club which wants to give money to a nonprofit
group for their literacy program will not qualify for matching
funds).
- Club
sponsored projects which do not qualify include funding on-going
expenses or projects. Projects must be new start-up projects, or
include a new twist to an existing project.
- All
District sponsored projects are required to apply to The Rotary
Foundation Matching Grant Program, (when applicable), and must
have an active district-wide fundraising campaign. (Exemptions
to this policy must be approved by the District Project Fund
committee).
-
Grant moneys will not be distributed to the requesting club
unless that club's district dues and fees are current and paid
in full.
Procedure
Grant requests must be submitted on the authorized
application form. Forms should be submitted electronically. Only
complete forms will be considered. Additional information may be
provided. The District Project Fund committee will consider all
applications received within a two week period once the application
is complete. Notification of the committee action will be sent to
the primary contact person on the application.
Funding
Mechanism
The District Project Fund will be financed by
special assessment to each Rotarian in the District and is to be
approved at each District Assembly. The amount of assessment will be
determined by the District Executive Committee.
District
Project Fund Committee
The committee shall serve at the request of the
District Governor with the responsibility of receiving and
evaluating requests for funds. The committee will be composed of a
minimum of three, maximum of seven members to include the Committee
Chair, District Governor and World Community Service Committee
Chair. The remaining members of the committee shall represent the
various areas and club sizes of the District. The committee shall
report to the Executive Committee those proposals submitted and
funded.
Reporting Requirements
Reports are to be made annually to the District Project Fund
Chair and at the completion of the project. Annual reports are due
on April 1st of each year in order that Fund reports can be made
available at the district conference/assembly. The reports will
include the following:
1 – Description of the project in relation to the expressed
goals, the goals which were achieved, and achievements beyond the
expressed goals.
2 – When physical achievements are expected, photographs of
before the project started, of the project in progress, of the final
outcome should be included with the report.
3 – Letters from those being positively affected by the completed
project are to be included in the final report.
4 – Financial report reflecting all sources of income, budgeted
expenses, and actual expenses will be submitted with each report.
5 – Final reports, in addition to being sent to the District
Project Fund Chair, will be sent to the District Secretary for
inclusion in the District Newsletter.
Chair:
John Herlache Home: 920-743-7755
5258 Buffalo Ridge Trail E-mail:
jn.herlache@yahoo.com
Sturgeon Bay, WI 54235
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About District 6220
